Assign users to productions

You can put people on a production from the production's side (several people at once) or from a person's side (several productions at once). You'll need the Assign Users to Production permission, which Managers and Administrators usually have.

Add several users to one production

1. Go to Administration > Production Administration.
2. Click the cog on the production's row and choose Manage Users.
3. Tick the people who should be on the production. Check All and the search box help on a long list.
4. Click Save Changes. A Production Users Roles screen opens.
5. Pick a role for each person. Leave Send notification to users ticked if you want them to hear about it.
6. Click Save changes.

Add one user to several productions

1. Go to Administration > User Administration.
2. Click the cog on the person's row and choose Edit.
3. Click Production Roles in the list on the left.
4. Tick each production the person should be on, and choose their VirtualCallboard Role for it.
5. To set their departments and groups for a production, click Manage Groups beside it.
6. Click Save Changes. If you added or removed productions, a window lists the changes. Confirm there.

Heads up: taking someone off a production removes them from that production's history, including notes, calls and files. If they've just finished the show, deactivate them instead.

Departments and groups are covered in Add a group. What each role can do is in See what each user role can do.