Assign users to productions

You can put people on a production from the production's side (several people at once) or from a person's side (several productions at once). You'll need the Assign Users to Production permission, which managers and administrators usually have.

Add several users to one production

1. Go to Administration > Production Administration.
2. Click the cog on the production's row and choose Manage Users.
3. Check the people who should be on the production. Check All and the search box help on a long list.
4. Click Save Changes. A Production Users Roles screen opens.
5. Pick a role for each person. Leave Send notification to users checked to tell them they've been added.
6. Click Save changes.

Add one user to several productions

Opening someone else's profile also needs Edit Users on a production you share with them, or Edit Any User & Private User Info.

1. Go to Administration > User Administration.
2. Click the cog on the person's row and choose Edit.
3. Click Production Roles in the list on the left.
4. Check each production the person should be on, and choose their VirtualCallboard Role for it.
5. To set their departments and groups for a production, click Manage Groups beside it. The link shows only for productions where you have the Manage Groups permission.
6. Click Save Changes. If you added or removed productions, a window lists the changes. Click Save there.

Taking someone off a production removes them from that production's history, including notes, calls and files. If they've just finished the show, deactivate them instead.

Departments and groups are covered in Add a group. What each role can do is in How user roles and permissions work.