Set default privacy for new users' contact details
You can choose which contact details start out private when you add new users, so people don't have to remember to lock them down themselves. You'll need the Modify Site Settings permission, which administrators usually have.
Set the defaults
- Go to Administration > Site Administration and choose User Information from the list on the left.
- Under Default User information Privacy, check each field that should start out private: Email Addresses, Phone Numbers, Current Address, Permanent Address.
- Click Save.
The defaults apply to users you create from now on. Each person can still change them for their own details in their profile, using the lock beside each item.
Who sees private details
Private details show on a production's contact sheet only to people whose role has Contact sheets set to View contact sheets, including private information. Managers and administrators usually have it, and you can add it to a custom role. See How user roles and permissions work for how roles are assigned, and Look up contact information for the contact sheet itself.