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View items that are checked out

← StageStock: Checkouts, reservations and history

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The Items Checked Out Report shows everything that's out right now, who has it, which production it's for, and when it's due back. You'll need the View Current Check Outs permission.

Open it

Go to Inventory > Items Checked Out Report. The page is in the web browser only.

What you'll see

  • By default: Item ID, Item Title, Quantity, Category, Checked Out By, Checked Out To, Checked Out For (the production), Checked Out Date, Expected Return Date and Comment / Special Terms.
  • Rows that are past their expected return date show in red.
  • Quantity is what is still out, so a partly returned checkout shows only the remainder.

Make it show what you need

  • Open Table Columns to turn columns on or off, such as Item Photo, Location and Condition.
  • Type in a column's Filter box to narrow the list. For one production, type its name in the box under Checked Out For.
  • Click the print icon to print the list, or the export icon to download a CSV.

Check items back in

If your role can check items in and out, tick the boxes next to the items and click Check In.

This report covers current checkouts only. For an item's past checkouts, open the item and look at History. Related: View an item's history, View and understand reservations.