Purpose

To clarify what production information is visible in search pages and how “Advanced Search → Production” works.

Where Production Information Appears

StageStock tracks current production use from historical production use.

1. Advanced Search → Production

This filter shows items that:

• Are currently checked out to a production, OR

• Have been checked out and checked back in (recent activity)

This field does not display complete historical production records.

2. Item Search & Checkout Page

The main search table does not show production history.

Even if an item was used in a previous show, the production titles do not appear in this page’s table. (There could be various productions associated with a single item.)

3. Items Checked Out Page

This page shows:

• All items currently checked out

• The production each item is assigned to can be viewed by displaying the "Checked out for" column.

• Quantities, due dates, and other checkout details

This page displays current checkouts. Past due items appear with red text.

4. Item Detail Page

This is where full historical production data appears, including:

• Past checkouts

• Past returns

• Timestamps for last edit activity

This is the only page that displays the complete production history of a single item. This is visible only to users with the "View Item History" permission.

Notes

• Many organisations supplement this with tagging conventions, such as:
  show: Alice in Wonderland

Related Articles

• pending: Understanding Item History in StageStock

• pending: Using Tags to Track Production Usage

• pending: How to Check Items In and Out