Purpose

To explain how items become linked to a production, and what methods are available for tracking & searching an item’s production usage.

How Items Are Officially Associated With a Production

Currently, an item is linked to a production only when it goes through a checkout and return cycle:

1. Check out the item to a production.

2. Return it when the production concludes.

Once this happens, a production entry is recorded in the item’s History section, which is visible on the Item Detail page.

Alternative Method: Tagging Items by Production

If you want to associate items with a production without checking them out (e.g., during inventory uploads), you can use Description Tags.

Example Tag Format:
show: A Christmas Carol

Using tags allows you to:

• Search the show name in the basic search

• Search the tag directly using Advanced Search → Description Tags

This does not replace official production checkout history, but can be useful when digitizing or organizing stock.

Notes

• Tags are flexible and fully customizable.

• Tags are searchable across the entire database.

• Historical checkouts will always appear only inside the Item Detail page.

Related Articles

• pending: How to Use Description Tags

• pending: How Production History Is Tracked in StageStock

• pending: Best Practices for Organizing Your Costume Inventory