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Add an item

← StageStock: Items and photos

đź”´ StageStock

An item needs only an Item title and a Quantity to save. Everything else on the form is optional, and you can fill it in now or later.

Who can do this: anyone whose role in a category includes Add Items. Managers and administrators usually have it; viewers don't. You can add items only to the categories where your role allows it. If there's no Add Item button, see Add Item button is missing in StageStock.

Start the item

  1. Go to Inventory > Search and Check Out and click Add Item, at the top right.
  2. Type the Item title.
  3. Pick a Category. The list shows only the categories you can add to. (Categories are set up under Inventory Administration: see Add a StageStock category.)
  4. Pick a Condition. Your site's conditions are its own; if your role includes Manage conditions, the cog next to the list lets you edit them.
  5. Leave ID as it is to use the next number in the sequence, or type your own. IDs can use letters, numbers, periods and hyphens. If the one you type is taken, "ID is not available!" appears next to it.
  6. Set the Quantity.

Describe it

  • Description: the text editor has a toolbar for bold, lists and links.
  • Weight: type a number and choose the unit (oz, lb, mg or g).
  • Visibility: Internal shows the item to everyone who can view the category. Restricted shows it only to people whose role includes View Restricted Items, and hides it from everyone else, even people who can edit the category. Shared Privately and Shared Publicly work like Internal. More: Choose an item's visibility.
  • Alterations: May Be Altered or Do Not Alter.
  • Replacement Value, and Rental Value with its period (Day, Week, Month or Flat Rate).
  • Designer: the designer's name, if you want it on record.
  • Date Acquired: starts as today's date.
  • Vendor: picked from your site's outside contacts. If your role lets you add or edit outside contacts, the cog next to the list opens them.
  • Description Tags: click into the field to see existing tags, type to filter them, and press Enter to add one. The field appears only if your role includes Manage (add/edit) tag.

Weight, Replacement Value, Rental Value and Vendor can each carry a note, which can be marked private. The note buttons appear only if your role's Field notes setting is Can view and manage notes. The Vendor note button also needs a role that lets you add or edit outside contacts.

Location, photos and files

  1. Click Set Location, choose the space or the position inside it where the item lives, and click Assign.
  2. Click Add/Edit Images to upload photos and choose the cover. See Add photos to an item.
  3. Click Add/Edit Files to attach anything that isn't a photo, like a rental agreement or a build plan.
  4. Click Save Changes.

What happens next

A window titled Item Has Been Added Successfully offers four choices:

  • Add New: a blank form.
  • Add Similar: check the fields to copy from this item, then click Continue. Handy for a run of matching items.
  • Return to Search: back to Search and Check Out.
  • View Item: the item's page. Closing the window also takes you there.