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Give someone access to manage spaces and positions

← Roles and permissions

Spaces are the rooms and buildings you schedule into and store things in, and positions are the racks, shelves and bins inside them. Managing either takes its own permission, which an Administrator can give you.

Give someone access

To change a person's access, you'll need the Administrative — Common role of Administrator and the Administrative — StageStock role of Administrator. (That's what lets you edit existing users. See User Roles & Permissions.) Then, on the person's profile, open the Administrative Roles tab and assign:

  • To manage spaces: the Administrative — Common role of Manager or Administrator, or a custom role that includes Manage Spaces.
  • To manage positions: the Administrative — StageStock role of Manager or Administrator, or a custom role that includes Manage Positions.

Manage spaces and positions

From an item's form, click Set Location. The location window shows each space with a gear icon beside it.

  1. To add, edit or delete a space, click Manage Spaces at the top of the window. A space has a name, a room or building, an address and notes. Spaces also show up when you schedule calls.
  2. To add or delete positions, click the gear icon beside a space or an existing position. Positions can sit inside other positions, so you can go from a space to a rack to a shelf to a bin.

You only see the buttons your roles allow. If Manage Spaces or the gear icons are missing, ask an Administrator to check your roles.