Look up contact information

🔵 VirtualCallboard

The Contacts tab is your company phone list: names, phone numbers, emails and addresses for everyone in your productions, always as current as their profiles. You'll see it if your role includes View Contact Sheets.

1. Click Contacts, then choose a production from the Production menu.
2. You'll see everyone in a single list with their basic contact info. To change what's shown, open More Options and tick the columns you want: Profile Photo, Roles, Phone Numbers, Email Address, Primary Address, Secondary Address or Deactivated Users.
3. To split the list into groups, such as by department, use Show By. Roles and Show By work one production at a time.
4. To take it with you, use the icons at the top right of the sheet: Export CSV for a spreadsheet or Print for paper. Both follow whatever production and columns you've chosen.

Private information

Anything a person has marked Private in their profile only shows for people whose role includes View Contact Sheets w/ Private Information. That permission also adds Emergency Contact Info, Allergies, Stage Name and Bios to More Options. Give it only to people who need it, such as stage managers.

Opening the CSV

The file opens in Excel or any spreadsheet program, and imports into Outlook, Gmail, Apple Contacts and most other address books.

Related:

• Choose what contact information is private by default
• Edit your profile and contact information